Is Your Job Search Out of Control? Free Download Tool to Help

Is Your Job Search Out of Contro?l Free Download Tool to Help

Is Your Job Search Out of Control? Free Download Tool to Help

What is your job search like? I’ll bet, like so many others, you’re applying to lots and lots of positions, you’re following up on just a few and only once for those, and you’re not doing “precision networking.”

Don’t give me the most common job search excuse, “I don’t have time.” Your problem is deeper than that – you don’t have a job search process, no system.

If your next career move is important to you, read on for some help. If it’s just a hobby, don’t bother. But you won’t get the free gift if you don’t read on!

Why should you be meticulous and organized?

  • It will speed up the time it takes to land in your next position.

  • You may have short notice for a phone or face-to-face interview and you need to prepare.

  • You can’t remember who to thank and who to connect with later. All of the contacts you make during the job search should be part of your network.


For those of you who manage projects at work or home, this may be familiar. Yet, Mary, a professional project manager, wasn’t organizing her job search tasks until she became a client and I put her on a program. 

Here’s what you need and it’s so basic and simple, you’ll say, “Why didn’t I think of this?” You need a spreadsheet (Excel) or table (Word) that has the following columns: *

(*Or keep reading to the end of the article and find out how to receive a free downloadable tool.)

  1. Job Opportunity # (I recommend you juggle at least 10 active job opportunities at one time.)

  2. Company name and website

  3. Job title, department

  4. Job posting number

  5. Job posting web link

  6. Name of job contact, if available

  7. Date you applied and how (Company website, LinkedIn, etc.)

  8. Follow Up: Your next steps

  9. Other information: who referred you, things you learned, notes

Then, each row will represent each job opportunity that you either are actively engaged with or will be soon. Once complete, you will have a one-page at-a-glance of your activities and next steps.

Design it to your liking so you use it. I don’t care if you organize your job search on paper or on your computer; the key is that you do it.

Now that you have your Job Tracker, here are other techniques to build a system or process that will yield results. Because that is what you want, right? Results!

Tracking your action items

Let’s say you applied to job opportunity #1 on your job search tracker. Your spreadsheet will show that you applied on January 6. Therefore, the “Next Steps” column should say “Follow up on January 13.” Now, go right to your calendar and add that action item as an appointment with yourself on January 13th. And what about your additional follow up on January 20th and 27th? Put those in your spreadsheet and on your calendar too so you don’t forget.

Storing your job search research

Why do we humans believe we can remember more than science proves we can? Trust me, you can’t! So all of the great research you are doing on job boards, LinkedIn, company websites, search engines, and more, should be saved in an orderly and easily accessible format.

I was preparing Jim for his interview yet he had some important information in e-mails, additional information on a computer at home, and more on his tablet. Not good! Pick a place and technology and have it all with you at all times.

I have networked with countless job seekers in coffee shops and I’ll ask them whom they spoke to at Company XYZ in case I knew them. And, oops, they didn’t have that information with them.

Is your job search that important…or not?

I’m a huge fan of digital notebooks to organize and find all job search information. I have used Microsoft OneNote for my prior job searches and I still use it daily for my business. There are other solutions such as EverNote, SpringPad, Tomboy, and more. You can back up the information in the cloud so you can access it on virtually any device, including your smart phone.

NOW FOR THE FREE GIFT: Simply e-mail me at with one job search question, ask for the “tracker,” and I’ll send you my Cut the Crap (CTC) Job Tracker –  FREE – so you can tame that out-of-control job search, right now!

4 Responses to Is Your Job Search Out of Control? Free Download Tool to Help

  1. Tara Cho says:

    What is the Interview question that is asked the most?

    • Dana Manciagli says:

      Tara, my apologies for the delay. I had a death in the family.
      This is a tough one because there are so many top ones. My best guess:
      #1: Tell me about yourself
      #2: Why should I hire you for this position?
      #3: What are your strengths….then weaknesses?

      I have an interview guide of the top interview questions and how to answer them…please let me know if you would like that!


  2. Vicki Jonas says:

    My question. I am an experienced director manager of client services as well as sales. I was at the same company, rising from inside sales to supervisor, manager, director of client services. My career spanned 40 years. In these positions responsibilities were added so my resume has a variety. I have been rejected as “the”job candidate because of being “over qualified”. Any advice with how to position myself would be greatly appreciated. Thanks Vicki

    • Dana Manciagli says:

      Hello, Vicki, and my apologies for the delay…I had a death in the family (my sister).

      So many ideas, and we can talk, but here are the highlights:
      1) Shorten your resume to only the last 15 years. Highlight your skills at the top section.
      2) If you hear this regularly, address it proactively in your interview or cover letter. “You may think that I am over-qualified for your position but I am not. (continue)
      3) Not sure if you have my book, but it comes with 9 free download templates, including a brand new technique: new cover letter, Candidate Packet and much more to help you.

      I hope this helps! You can do this!

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